Privacy Policy

Any personal data or sensitive personal data provided by you to us will be held and processed in accordance with the data protection principles set out in the Data Protection Act 1998 for the purposes of meeting the legitimate interests of Scotland Europa, the Scottish Ministers, the Scottish Government and other members of the Scottish Enterprise Network, East of Scotland European Consortium and West of Scotland Economic Forum. This Policy explains our data processing practices and only applies to this website. Other websites to which this website links are not covered by this Privacy Policy. If you have any queries concerning your personal information or any questions on our use of the information, please contact us at scotland.europa@scotent.co.uk Scotland Europa and the hosts of this site, Scottish Government, East of Scotland European Consortium and West of Scotland European Forum (to be known collectively as The Sponsors) are committed to protecting the privacy of our customers and website visitors. Our relationship with you is valuable and we understand the importance you place on the privacy and security of information which personally identifies you. In that respect, we take your privacy seriously. Please read the following in order to learn more about our privacy policy and our information gathering and dissemination practices.

Why we require your information

This website provides a variety of online information for browsing. You do not need to provide us with personal data simply to browse our site. We collect personally identifiable information when you register with us on-line as a User. This information is used by website administrators and National Contact Points.  We also require this information to provide email alerts and updates. Otherwise,  information may be shared in aggregate format (so that no individual user is identified) to build up search profiles and content for third party use, and to audit usage of the site. Gathering information is an important part of this website and intrinsic to its functionality and usefulness to you, the customer and on-line visitor, and allows us to communicate with you generally and to contact you about new events and website services.

What information do we collect?

We will collect information from you in the following circumstances:
  • Registration - You are required to register with us as a User prior to access being made available to particular areas of the website or to obtain certain services. Our registration process involves providing us with your name, address, telephone and fax number, email address and password.
  • Promotions and events - Personal data is required to obtain certain information about you such as contact details to process your registration and to follow-up such registration.
  • Subscriptions and newsletters - Users of our website can register for a number of email newsletters and news updates. This service is entirely optional and you may unsubscribe at any time.
  • Contest and surveys - From time to time we may offer Users the option of participating in contests or surveys. Participation is entirely optional. Any information you provide during the course of a contest or survey is used by us to conduct research, improve our facilities and services or award prizes. Additional terms and conditions may apply to contests which will be notified to prospective applicants.
  • Optional information - We may request optional information from you on our registration forms. We request this optional information so that we may serve you better (for example to provide more tailored information and services to you) and understand you better. If we request this additional information from you, we will identify it as optional.
  • Job opportunities - We may advertise details of job opportunities via third parties on our website with external links.   Requests for further information and applications should be made direct to the Party concerned.
  • Discussion forums - Registered Users of our website are offered the opportunity of participating in project collaboration tools,  posting news, comments and other content to message boards unless settings have been set to Private.  These services enable Users to interact easily with our staff and Registered Users to the site. The project collaboration tools,  are not private forms of communication unless specified, and therefore any information which is posted on them can be accessed by the general public.
  • Cookies - There are various technologies, including one called "cookies" which can be used to provide you with tailored information from a website. A cookie is a small data file that certain websites write to your hard drive when you visit them. The only personal information a cookie can obtain is information a User supplies him or herself. A cookie can’t read data off your hard disk or read cookie files created by other sites. Cookies, however, enhance our website performance in a number of ways, including providing a secure way for us to verify your identity during your visit to our website and personalising your experience on our site making it more convenient for you. This website uses cookies so that we can serve you better. For example, we set cookies to maintain the open menus as you move between pages, or to remember user names and preferences (if applicable). These are used only when you are on the website. You can refuse cookies by turning them off on your web browser and you do not need to have cookies turned on to successfully use our service. Most browsers are defaulted to accept and maintain cookies, and you can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it or not.
  • Website usage data - With or without cookies, our website keeps track of usage data, such as the source address that the page request is coming from (your IP address, domain name), date and time of the page request, the referring website (if any) and other parameters in the URL (for example search criteria). We use this data to better understand website usage so we know what areas of our website users prefer. This information is stored in log files and is used for aggregated and statistical reporting but is not attributed to you as an individual.
  • Security - We recognise industry standards and employ security safeguards to protect information from unauthorised access and misuse. We use the most accurate and current information you provide in order to process your request.
  • User Submissions - Please do not post confidential or proprietary information to our website. Any material, information or any other communication you transmit or post to our website (other than your personal information) will be considered non-confidential and non-proprietary, unless we are advised to the contrary and we will have no liability for it. The website Sponsors and their designees will be free to copy, disclose, distribute, incorporate and otherwise use the communications in all data, images, sound, text and other things embodied therein for any and all commercial or non-commercial purposes. Users of our website are prohibited from posting or transmitting to or from this site any unlawful, threatening, libellous, defamatory, obscene, pornographic or other material that would violate any law.

What information do we share?

There are times when we are required to share the information we learn from you with other parties. We do not sell or rent this information to others but will send personally identifiable information about you to other organisations or people in the following situations:
  • Agents - The Sponsors will share your information with professional advisers, strategic partners, survey and research organisations, The Scottish Government and other individuals and organisations that we employ or work with to perform functions in certain situations on our behalf. Examples of these functions include sending postal mail, faxes and email, providing third party services and following up on enquiries (including by phone, email, post or fax). These agents have access to the personal information required to perform their functions, but may not use it for any other purpose. This may also in certain circumstances involve the transfer of your information abroad, e.g. for partner searches.
  • Compliance with law - We will release personal information where we are required to by law or by the regulations and other rules (including auditing requirements) to which we are subject.
  • Consent - Other than in the above situations you will receive notice from us when your personal information might go to third parties and you will have the opportunity to decide not to share that information.
  • Changes to Privacy Policy - We may edit this policy from time to time. If we make any substantial changes we will notify you by posting a prominent announcement on our web pages.
  • Questions or suggestions - If you have any questions or suggestions regarding this policy, have any concerns about the practices of our websites, you believe we are not properly adhering to our privacy policy or wish us to remove your personal details from our database, please contact scotland.europa@scotent.co.uk.

Your rights

You have the right to ask for a copy of the information held by us in our records in return for which we may charge a small fee. You also have the right to require us to correct any inaccuracies in your information. Contact  scotland.europa@scotent.co.uk for further details. Changes to this policy We may edit this policy from time to time.  If we make any substantial changes we will notify you by posting a prominent announcement on our website.